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Senior Administrator/PA

Badger Associates Ltd Jobs


Posted by: Badger Associates Ltd
View all jobs from Badger Associates Ltd
Address: Pottergate Street
Aslacton
Norwich
NR15 2JU
Contact Details: 01508 536013
Date Posted 1st May 2008
Reference Code: PS SA
View Since Posting: 0
Salary: £25,000 pro-rata
Vacancy Location: Other
IP20
Full Description:
Our client is a not-for-profit, corporate membership based organisation that wishes to appoint a Senior Administrator, ideally based around the Norfolk/Suffolk border in the Waverney Valley, to assist its existing small national team on a 4 days per week basis. The requirement is for an independent and experienced person to manage the central corporate administration for both members and staff. Reporting to the Director General who is based near Harleston and often working closely with the Board, the Senior Administrator will help to proactively maintain and improve the administration of the business as a whole. The Senior Administrator is the primary central point of contact for administration and bookkeeping (although there is an Accountant) requirements of the company and its members. The Senior Administrator will support the DG to manage existing member and staff corporate communications, rules and procedures.
The working location will be a combination of mostly home based working and some working in different office locations in Harleston, London and around the UK. The Senior Administrator must attend and help to arrange company meetings and events of relevance to members and the Board of Directors. These meetings and events will initially be within the UK but may later involve international locations. Travel and meetings away from home will therefore, be necessary.
You will need experience of being a Board Secretary and Constitution Advisor and be able to manage and Minute all Board meetings and be familiar with corporate legal documents. It is important that you are able to ensure that Board matters are handled properly, including preparation of pre-meeting materials, task functioning, and the nomination and recruitment of new Board members.
Other duties will include management of Membership Fees, Cash Management, Staff Employment Administration, Corporate documentation, Business Communication & Reporting and Management of your own budgets. The Senior Administrator will prepare his/her own performance targets and agree them with the DG.
So what will you need to be able to carry out this big role? You will be very experienced as a Senior PA, Administration and Board Level Secretary – that is without question. You will exude independence, maturity and confidence to take proactive responsibility for administrative decisions within a small and mobile team. You will have advanced IT skills using Microsoft Office including Excel and Outlook. Great inter-personal and strong communication skills are, of course, going to be essential along with an out-going, friendly personality. While you won’t be a qualified Accountant you will have company bookkeeping and basic financial accounting knowledge.
The part-time role is for the equivalent of 4 days per week and will be mainly a combination of home-based working and working from offices in Harleston (where the DG reside and works) and London. All reasonably attributable out of pocket office, telephone, mobile, broadband
and standard class travel expenses will be reimbursed. All IT equipment for work will be provided by the company.
What about the package? There will be an initial salary of £20,000 pa for 4 days (equivalent to £25,000 pa full time). Holiday terms to be agreed, dependent on the pattern of work agreed based on normal full time equivalent of 25 days plus standard UK public holidays. Hours of working to be agreed but the team normally works from 9:30am to 5:30pm. Benefits will include a 10% contribution to personal pension.